HOME The Montvale Free Public Library



                                        This Organization shall be called “The Board of Trustees of The Montvale Free Public Library,” existing by virtue of the provisions of Chapter 54, Title 40 of the laws of the State of New Jersey, and exercising the powers and authority and assuming the responsibilities delegated to it under the said statute.



 Section 1.                       The officers shall be a President, a Vice-President, a Secretary and a Treasurer, who shall be elected one month prior to the annual meeting in January and who shall take office on January 1.


Section 2.                       A Nominating Committee shall be appointed by the President three months prior to the annual meeting who shall present a slate of officers two months prior to the annual meeting.  Additional nominations may be made from the floor.


Section 3.                       Officers shall serve a term of one year, beginning with the annual meeting, and shall not serve more than two consecutive years in the same office.


Section 4.                       The President shall preside at all meetings of the Board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office.


Section 5.                       In the event of the absence of the President from a Board meeting, either the Vice-President or a temporary chairman selected by the members present, shall assume and perform the duties and functions of the President.


Section 6.                       The Secretary shall be responsible for:

a.     a true and accurate record of all proceedings of Board meetings

b.     the roll call

c.      recording of votes

d.     issuance of notices of all regular meetings

e.     notices of special meetings issued on the authorization of the President

f.       notification to the appointing authority of any vacancies of the Board

g.     performance of such other duties as are generally associated with the office of Secretary.

Notices of regular meeting shall be mailed to Board members at least five days in advance of the meeting and shall include copies of the minutes of the prior meeting, the agenda to be discussed at the proposed meeting, and any reports considered essential to consideration of the agenda.  Minutes and other records of the Board shall be kept on file at the library.


Section 7.                       The duties of the Treasurer depend upon whether the library disburses its own funds or whether the Municipal Treasurer is the disbursing officer.  In all cases, however, the Treasurer must be bonded in an amount authorized by a resolution of the Board.  The Treasurer shall be responsible for:

a.     the signing of all vouchers

b.     special funds and income outside the appropriations in charge of the Municipal Treasurer

c.      the signing of checks on the authorization of the Board

d.     financial reports of the state of the funds of the Board.



 Section 1.                       The regular monthly meeting of the Board of Trustees of The Montvale Free Public Library shall be held on the 4th Thursday of each month at 7:30p.m. at the Montvale Free Public Library or any suitable municipal facility.  Meeting dates may be revised upon a majority vote of the quorum.


Section 2.                       The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown so far as circumstances will permit:

a.     Call to order

b.     Open Public Meetings Act statement

c.      Roll call of members

d.     Welcome to visitors with instructions on when to address the Board

e.     Approval of minutes of prior meeting(s)

f.       Director’s report

g.     Financial report

h.    Communications

i.       Action on bills

j.       Unfinished business, including committee reports

k.     New business, including committee reports

l.       Public presentation to, or discussion with, the Board, and

m.  Adjournment.


Section 3.                       Special meetings may be called at the direction of the President or at the request of any members of the Board for the transaction of business as stated in the call for the meeting.


Section 4.                       A quorum for the transaction of business at any meeting shall consist of 4 members of the Board.


Section 5.                       Conduct of meetings:  Proceedings of all meetings shall be governed by ROBERT’S RULES OF ORDER, latest edition.



                                       The Board shall appoint a qualified Library Director who shall be the executive and administrative officer of the library on behalf of the Board and under its review and direction.  The Director shall attend all Board meetings except those at which the Director’s salary or appointment is to be discussed or decided.



Section 1.                       The President shall appoint committees of one or more members each for such specific purposes as the business of the Board may require.


Section 2.                       Special committees for the study and investigation of special problems shall be considered to be discharged upon the completion of the purpose for which they were appointed and after their final report is made to the Board.


Section 3.                       All committee reports are to be made in writing and conveyed to the Secretary for filing.  Progress reports shall be presented to the Board at each of its meetings.


Section 4.                       No committee shall have other than advisory powers unless, by suitable action of the Board, it is granted specific power to act.





Section 1.                       An affirmative vote of the majority of all members of the Board (provided there is a quorum) present at the time shall be necessary to approve any action before the Board.  The President may vote upon and may move or second a proposal before the Board.


Section 2.                       These By-Laws may be amended by a majority vote of all members of the Board provided written notice of the proposed amendment shall have been mailed to all members at least ten days prior to the meeting at which such action is proposed to be taken.




Approved:  June 12, 1974

Revised:  May 28, 1998

Revised:  March 23, 2006


Last modified June 30, 2017

©Montvale Public Library